Important Update in Mews: From Consumed & Closed Flows to Ledger Entries
Mews has recently introduced a new accounting approach. Where accounting integrations previously relied on Consumed and Closed (bills) flows, Mews now works with Ledger Entries.
For customers who have connected Mews to an external accounting or ERP system, this change affects how financial data is delivered and processed. In this article, we explain what has changed, what the differences are, and what this means for accounting integrations.
From Accounting Flows to Ledger Entries
How did it work before?
Traditionally, accounting data from a PMS was exported based on a predefined accounting flow. The two most commonly used flows were:
Consumed flow
Closed (bills) flow
These flows determined when revenue, VAT, and payments were sent to the accounting system.
How does it work now in Mews?
Instead of fixed accounting flows, Mews now uses Ledger Entries.
A ledger entry represents an individual financial posting that records every change in revenue, VAT, or payments at the moment it occurs.
This means accounting data is now:
More detailed
More transparent
Less dependent on fixed moments such as “consumption” or “closing a folio”.
Explanation of the Traditional Accounting Flows
Consumed Flow
In a consumed flow, revenues are posted when they are consumed.
Example:
A guest stays for 5 nights with a total accommodation price of €500 (€100 per night):
€100 revenue is posted each day
VAT is calculated per day
Payments are posted on the day they are registered (for example, at check-in or check-out)
This flow provides a daily operational view of revenue and VAT.
Closed (Bills) Flow
In a closed flow, revenues are posted when a bill or folio is closed.
Example:
The full €500 revenue is Closed at the time the Bill is closed
VAT is accounted for at the same moment
Payments are linked to closed bills
This flow often aligns better with financial accounting and invoicing, as revenue is only recognized once it is final.
What Are Ledger Entries?
With ledger entries, Mews records each financial transaction individually, regardless of a predefined accounting flow. These include:
Accommodation revenue per night
Ancillary revenues (F&B, services, upsells)
VAT postings and adjustments
Payments and refunds
Corrections or adjustments made afterward
Each ledger entry contains:
Transaction date
Ledger account
Debit / credit amount
Transaction type
The Ledger Activity Report in Mews provides a complete overview of all these entries.
Mews answered frequently asked questions regarding this change.
Difference Between Ledger Entries and Consumed / Closed Flows
Consumed / Closed Flows | Ledger Entries |
Fixed booking moment | Booking per financial transaction |
Aggregated daily totals | Detailed individual entries |
Less flexible | Fully transparent and traceable |
Flow defines accounting logic | Accounting logic based on ledger structure |
What Does This Mean for Accounting Integrations?
For accounting integrations, this means:
Data is delivered based on ledger entries instead of consumed or closed flows
Integrations determine:
Which ledger entries are included
How they are grouped
Greater flexibility to correctly build:
General journal entries
Sales invoices
Ledger postings