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Onboarding Lightspeed K-Series and Noovy PMS in DataHub
Onboarding Lightspeed K-Series and Noovy PMS in DataHub
Vincent Verschueren avatar
Written by Vincent Verschueren
Updated over 2 weeks ago

This document provides a step-by-step guide for setting up the integration between Lightspeed K-Series and Noovy PMS in our software, Datahub.

If you require additional assistance, please don't hesitate to contact us at pos-support@omniboost.io. Simply send us an email stating your name, property name, and the assistance you need or reach out to your contact at Omniboost.
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Guide Overview

This guide provides detailed instructions on setting up and configuring your integration between Lightspeed K-Series → Noovy PMS via Datahub. It includes the following sections:

  • Accessing Datahub:

    • Instructions on how to log in to our system, Datahub.

  • Configuring POS (Lightspeed K-Series) Settings:

    • Step-by-step guidance on configuring your POS settings in Datahub.

  • Configuring the Lightspeed Backend settings:

    • After configuring Lightspeed settings in Datahub, we'll need to adjust certain settings in the Lightspeed backend.

  • Configuring Noovy Settings:

    • Detailed instructions for setting up and configuring your Noovy PMS settings in Datahub.

  • Configuring the mapping:

    • Clear guidance for configuring POS product categories to correspond with products in your Noovy PMS environment.

To access Datahub, you'll also require an Authenticator app on your phone for the 2FA. We recommend using one of the following free apps:

Access Datahub

To access Datahub, follow these steps:

  1. Obtain Login Credentials:

    • Ensure you've been provided with login credentials by an Omniboost support agent. If you haven't received them, kindly request them from your designated contact at Omniboost.

  2. Navigate to Datahub:

    • Open your web browser and go to https://datahub.omniboost.io/

  3. Enter Your Credentials:

    • Email: Input the email address you used to create the account.

    • Password: Enter the password you received in the email.

  4. Select "Remember Me":

    • Check the Remember me box to save your login details for future access.

  5. Click "Login":

    • Press the Login button to proceed.

Note: For a visual guide, please refer to the image below for further information.

Setting Up Two-Factor Authentication (2FA)

  1. Log In to Datahub:

    • Ensure you are logged in to Datahub with your credentials.

  2. Initiate 2FA Setup:

    • Locate and click on the Enable button to start the Two-Factor Authentication (2FA) setup process.

  3. Follow the Instructions:

    • Follow the on-screen instructions to complete the 2FA setup. This involves linking your account with an authentication app (e.g., Google Authenticator, Authy) on your phone and entering a verification code.

  4. Complete Setup:

    • Once the 2FA setup is complete, confirm any additional steps or settings as prompted.

Important: Enabling 2FA is a crucial step to enhance the security of your account. Make sure to follow all instructions carefully to ensure that 2FA is properly configured. If you skip this step, you won’t be able to login again. If you accidentally do this, please reach out to pos-support@omniboost.io

Starting the Integration Setup

  1. Access the Next Screen:

    • After successfully creating your user and setting up Two-Factor Authentication (2FA), you will be directed to the next screen.

  2. Click "Start Setup":

    • On this screen, find and click the Start setup button to begin configuring the integration.

Configuring Lightspeed K-Series (POS) Settings

  1. Connect to Lightspeed K-Series:

    • On the setup screen, find and click the Connect button to initiate the connection to Lightspeed K-Series.

  2. Log In with Your Credentials:

    • Enter your Lightspeed K-Series login credentials when prompted.

  3. Authorize:

    • Once logged in, select all of the sliders and press Authorize

  4. Troubleshooting:

    • If You Encounter a Server Error:

      • Double-check that your password is correct.

      • If you’re confident that the password is accurate but still facing issues, try logging in using an incognito or private browsing tab to bypass any potential caching problems.

Note: For a visual guide, please refer to the image below for further information.

POS/Lightspeed Settings

Now that you're logged in with Lightspeed, you'll arrive at the configuration screen. Below, you'll find explanations of the settings and what information to input, using a user-friendly example for clarity:

  1. Select Your Lightspeed Company:

    • Begin by choosing the Lightspeed company that aligns with the specific business location where you'll be using the Lightspeed K-Series to Noovy integration.

  2. Select the "On Room Payment Type":

    • In this step, you'll need to select the payment type associated with Room Charges. In most cases, this button is called Room Charge or On Room

    • You can verify this in your Lightspeed back office by navigating to:

      • Configurations → Settings → Payment methods

  3. Configure "Tip Name":

    • Depending on your preferences, customize the description for tips.

    • This description will be used to send the tips you receive in Noovy.

Note: For a visual guide, please refer to the image below for further information.

Configuring the Lightspeed Backend Settings

Now that the Lightspeed settings are configured in Datahub, we need to make some adjustments in your Lightspeed backend. Follow these steps:

  1. Navigate to the Lightspeed Backend:

  2. Access the Configuration Settings:

    • Go to Configurations from the main menu.

  3. Navigate to Payment Methods:

    • Click on Settings and then find and select Payment methods

Note: For a visual guide, please refer to the image below for further information.

Adjusting Payment Method Settings in Lightspeed

Now that you are in the Payment Methods section of the Lightspeed backend, follow these detailed steps to configure the Room Charge payment method:

  1. Locate the Room Charge Payment Method:

    • Scroll through the list of payment methods to find the one associated with room charges. It might be labeled "Room Charge" or similar.

    • If not, create a new payment method for Room Charges

  2. Set Payment Method:

    • Ensure the Payment Method is set to Charge to room

  3. Select PMS Server:

    • Set the PMS Server to Other

  4. Review Additional Options:

    • Carefully review any other available options related to this payment method to ensure they meet your business requirements.

  5. Save Settings:

    • Once all settings are correctly adjusted, scroll down to the bottom of the page.

    • Click the Save button to save your changes.

Note: For a visual guide, please refer to the image below for further information.

Configuring the mapping between Lightspeed K-Series and Noovy:

Now that we've completed the configuration of Lightspeed (POS) settings and Noovy (PMS) settings, the final step is to configure the mapping. This ensures that the products posted from Lightspeed K-Series are correctly linked to the matching products in Noovy. For help configuring your Noovy products, please reach out to your Noovy representative.

Step-by-Step Instructions

  1. Access Mapping Settings:

    • Navigate to the mapping settings in Datahub.

  2. Mapping Overview:

    • On the left side, you'll find the product categories from Lightspeed.

    • On the right side, you'll find a list of your Noovy products.

  3. Create Logical Mappings:

    • Connect the product categories from Lightspeed to the corresponding Noovy products.

    • Ensure there's logic in your mapping to facilitate accurate data transfer and recording.

  4. Example Mapping Scenarios:

    • Scenario 1: Direct Category Mapping

      • If you have a Lightspeed product category named "Hot Drinks" (connected to products like Hot Chocolate, Coffee, Tea), ensure there's a Noovy product named "Hot Drinks". Map the Lightspeed "Hot Drinks" category to this sundry.

    • Scenario 2: General Category Mapping

      • Alternatively, you could create a Noovy product named "Drinks" and map multiple Lightspeed product categories (e.g., Hot Drinks, Cold Drinks, Soft Drinks) to this single sundry.

    • Scenario 3: Simplified Mapping

      • For simplicity, you could map all Lightspeed product categories related to food and beverages to a general Noovy product named "F&B (Food and Beverage)".

  5. Review and Adjust:

    • Review the mapping to ensure it aligns with your business needs.

    • You can revisit and adjust the mapping at any time as your business evolves or as you find more efficient ways to categorize your transactions.

Example Configuration

Here's an example configuration:

  • Lightspeed Product Category: Hot Drinks

    • Noovy Product: Hot Drinks

  • Lightspeed Product Category: Soft Drinks

    • Noovy Product: Drinks

  • Lightspeed Product Category: Desserts

    • Noovy Product: F&B or Food

Additional Tips

  • Experiment: Don't worry about getting it perfect on the first try. Feel free to experiment with different mappings to see what works best for your business.

  • Consistency: Ensure consistency in naming and categorizing for easier tracking and reporting.

  • Consult: Reach out to your Omniboost agent for assistance or if you need help with complex mappings.

Final Steps

After configuring the mapping, review all settings to ensure accuracy. Once satisfied, you can proceed to test the integration to confirm that data flows correctly between Lightspeed and Noovy. This will help identify any potential issues and ensure a smooth operation moving forward. If any assistance is needed, please reach out to your contact at Omniboost or e-mail pos-support@omniboost.io

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